Important Note
Once the PO is created, it must always be linked to the work performed.
The following documents should walk together at every stage of the process:
- Purchase Order
- Vendor Quote
- Invoice
Keeping this trio aligned ensures smooth processing, accurate tracking, and timely payments.
Scenarios for PO Creation
- Project-Based Request
Used for campaigns, deliverables, or event-related purchases. - Recurrent Goods or Services
For recurring needs like printing, merchandising, or monthly services. - Urgent or One-Time Purchases
For unplanned yet essential purchases. Always attach justification. - Service Providers or Freelancers
Used for collaborations with consultants, creatives, or agencies. Attach agreements and define payment milestones.
